How to create a PDF in MS Word 2013 [Offline Method]

 

Introduction

Creating a PDF file from a Word document can be a useful way to share and distribute information. While there are many online tools available for converting files to PDF format, some individuals prefer to use an offline method, particularly when dealing with sensitive or confidential content. 

You can review the following conversion posts:

How to create a PDF file in MS Excel 2013?

How to create a PDF file in MS PowerPoint 2013?

In this post, we will explore the step-by-step process of creating a PDF in MS Word 2013, providing you with a convenient offline solution. So, let's dive in and learn how to convert your Word document to a PDF file using MS Word 2013. You can see following our video about this (complete tutorial). 

1. Opening MS Word 2013 and Loading the Document

To begin, open MS Word 2013 on your computer. If you already have your Word document ready, you can simply open it by clicking on the "File" tab at the top left corner of the window and selecting "Open." Locate your document on your computer and click on "Open" to load it into MS Word 2013.

2. Adjusting the Document Layout (Optional)

Before converting the document to PDF, you may want to review its layout and make any necessary adjustments. Ensure that the formatting, fonts, and images are properly aligned and visually appealing. Take a moment to proofread the content and make any edits or corrections if required. This step is optional but recommended to enhance the overall quality of the PDF.

3. Saving the Document as PDF

Once you are satisfied with the document's layout and content, it's time to save it as a PDF file. Click on the "File" tab again, but this time select the "Save As" option. In the dialog box that appears, choose a destination folder where you want to save the PDF file. Next, select "PDF" from the drop-down menu next to "Save as type." Finally, click on the "Save" button to convert and save your Word document as a PDF file.

4. Confirming the PDF Conversion

To ensure that the PDF conversion was successful, navigate to the folder where you saved the file. Locate the PDF document and double-click on it to open it with your default PDF viewer. Check if the content, formatting, and images are preserved accurately. Make sure that the PDF document looks identical to the original Word document.

5. Further Enhancements (Optional)

If you want to add additional enhancements to the PDF file, MS Word 2013 provides some options. For instance, you can add bookmarks, hyperlinks, or even apply password protection to secure the PDF file. To access these features, click on the "File" tab, select "Save As," and then choose "PDF" as the file type. Before clicking the "Save" button, click on the "Options" button to explore the available customization options. 

6. Sharing and Distributing the PDF

Congratulations! You have successfully created a PDF in MS Word 2013 using the offline method. Now, you can easily share and distribute your document in PDF format. You can send the PDF file via email, upload it to a website, or share it on various online platforms. PDF files are widely supported, ensuring that your recipients will be able to open and view the document without any issues.

How to Create a PDF in MS Word 2013 with Specific Pages

When working with large documents in MS Word 2013, you may sometimes find the need to convert only specific pages to a PDF file instead of the entire document. This can be particularly useful when sharing specific sections or when you want to extract specific content for distribution. In this article, we will guide you through the process of creating a PDF in MS Word 2013 with specific pages, ensuring you have a handy offline solution for your PDF needs. Let's explore the step-by-step procedure below.

1. Opening MS Word 2013 and Loading the Document

Begin by launching MS Word 2013 on your computer. Open the Word document that contains the specific pages you want to convert to a PDF. To do this, click on the "File" tab located at the top left corner of the window. Then select "Open" and browse your computer to find the document. Once you've located it, click on "Open" to load the document into MS Word 2013.

2. Identifying the Specific Pages

Before proceeding with the PDF creation process, identify the specific pages you want to convert. Take note of their page numbers or section titles for easy reference. Knowing the exact pages you wish to convert will streamline the process and ensure accuracy.

3. Adjusting the Document Layout (Optional)

If needed, you can make any necessary adjustments to the layout, formatting, and content of the document. This step is optional but can help improve the overall quality of the PDF. Review the document carefully, ensuring that all elements are properly aligned and visually appealing. Make any edits or corrections as required before moving on.

4. Saving the Specific Pages as a PDF

To create a PDF file with specific pages, MS Word 2013 provides a feature called "Print to PDF." Here's how you can utilize it:

• Click on the "File" tab and select "Print." This will open the Print dialog box.
• In the Print dialog box, locate the "Page Range" section. Choose the option that allows you to specify the range of pages you want to convert. It may be labeled as "Pages" or "Print Range."
• Enter the page numbers or range of pages you noted in Step 2. For example, if you want to convert pages 5, 8, and 10, you can enter "5, 8, 10" or "5-5, 8-8, 10-10."
• Ensure that the selected printer is set to "Microsoft Print to PDF" or any similar option that enables PDF creation.
• Once you have set the desired page range and printer, click on the "Print" button to proceed.
• In the dialog box that appears, choose a destination folder where you want to save the PDF file. Give it a suitable name and click on the "Save" button to initiate the conversion process.

5. Verifying the PDF Conversion

After saving the PDF file, navigate to the folder where you saved it. Locate the PDF document and double-click on it to open it with your default PDF viewer. Verify that only the specific pages you selected have been converted to PDF. Check if the content, formatting, and images are accurately preserved.

6. Sharing and Distributing the PDF

Now that you have successfully created a PDF with specific pages, you can easily share and distribute the file. You can attach it to an email, upload it to a website, or share it on various online platforms. The recipients will have access to the specific pages you intended to share, making it a convenient way to provide focused information.

In conclusion, creating a PDF in MS Word 2013 with specific pages is a valuable feature that allows you to extract and share targeted content from your documents. By following the step-by-step instructions outlined in this article, you can efficiently convert only the desired pages to a PDF file using an offline method. Remember to open MS Word 2013, load the document, identify the specific pages, and make any necessary adjustments to the layout. Then, use the "Print to PDF" feature to select the desired page range and save the file in PDF format. Verify the conversion to ensure the accuracy of the specific pages in the PDF. Finally, you can easily share and distribute the PDF, providing focused information to your recipients. With these techniques, you can harness the power of MS Word 2013 to create customized PDFs that meet your specific needs.

Conclusion

In conclusion, converting a Word document to PDF format is a straightforward process with MS Word 2013. By following the step-by-step instructions outlined in this article, you can create a PDF file offline, providing an efficient method for sharing and distributing your content. Remember to review the document's layout, save it as a PDF, and confirm the conversion's accuracy. Additionally, consider utilizing the various enhancements available in MS Word 2013 to further customize your PDF file.